Audio Visual and Tech Support Information (A/V)

Audiovisual Information:  Each conference room is equipped with a laptop computer, a projector, a projector screen or monitor, a slide advancer, and a wide-angle camera with integrated microphone and speaker pointed at the in-person panel. The computers are operating with Windows 10. They are equipped with Microsoft Office 365, Adobe PDF Reader, Adobe Air, PowerPoint Reader, Media Player, and antivirus software. You should come to the session with your presentation saved on a USB-A flash or thumb drive. Please use an inexpensive, disposable drive that you can throw away after the presentation. Though antivirus software is loaded on the computer, there still exists the possibility your drive can get infected. Many people will be using the computers over the course of the conference and some viruses could be transmitted despite these precautions.

Presenters will NOT be able to use their own laptop computers for presentations. All sessions except posters are hybrid. The conference computers are preloaded with the correct information for your hybrid events. DO NOT DISCONNECT THE LAPTOP COMPUTER; this may cause the LCD projector to reset, and you may need technical support to fix it. This will use up the limited time you have for your presentation.

If you have problems, call Tech Support at (312) 617-1066. Let them know you are with the MPSA Conference, the room you are in, the type of problem you are experiencing, and that you need an A/V engineer to assist you. For security reasons, the laptop computers and LCD projectors will be removed from all meeting rooms immediately upon conclusion of each day’s panels.

Meeting Room Wireless Instructions. The MPSA will have a wireless network available for attendees. Follow these instructions to connect to the Wi-Fi:

  • Turn on the wireless connection of your device to view available Wi-Fi networks.
  • Select the “Hilton Honors Meeting” wireless network.
  • Launch your web browser. You will be directed to the hotel Wi-Fi connection page.
  • Type in the Wi-Fi access code: MPSA2025
  • Click “Connect.”

A presenters’ Green Room is in Burnham 3 on the 7th floor. A/V equipment is set up so that you can test your presentation in advance. The room will be open Thursday through Saturday, 7:00 a.m. – 7:00 p.m.; and Sunday 7:00 a.m. – 10:00 a.m. Meeting Rooms will be open by 7:30 a.m. should you need to test your presentation before the start of the 8:00 a.m. sessions.

What should I do if my discussant doesn’t show up for the session? All discussants in the conference program have confirmed their participation and are expected to perform their roles. If there is an emergency that requires last-minute cancellation, discussants should make every effort to email the written comments that they would have given, so that the chair and panelists can read and discuss those comments during the session. In the event that the discussant(s) does not arrive for the session, and has not communicated their absence to any of the panelists, panelists should still present their papers and exchange feedback with one another. After the session, please inform the MPSA of the discussant’s absence by emailing the Conference Director (speelmon@mpsanet.org).

Charging Station: We will have two locking cell phone charging stations on the 4th floor. One charging station is in the Red Lacquer near the registration area. The other is in the State & Grand Ballroom.  If you need to charge your cell phone simply open one of the available slots on the charging station, connect your phone to the charger and enter a numerical code to lock your slot. You create the numerical security code for your charging slot and therefore, it is unique to you. You must remember and enter that code when you are ready to retrieve your phone from the charging station. This set it and forget it process allows you to securely charge your device while you continue to conduct your conference activities and return when charging is complete. The charging station accepts various types of mobile devices so there’ll be a charging connection that fits your device. Use of the charging station is free.

 

COMING SOON! Download the 2025 MPSA Annual Conference Mobile App

The app features the conference program agenda as well as a host of additional features. With the app you can:

  • View the entire program agenda.
  • Set up your personalized schedule.
  • Search sessions by day/time, participant, section, room location, etc.
  • View the exhibitor list and visit virtual booths.
  • Locate resources and helpful information.
  • Be alerted via app notifications of receptions, late breaking sessions, and other important information.

IMPORTANT NOTE: The conference app is only available to pre-registered attendees. If you have colleagues registering onsite, they will only receive access to the app after they have completed their registration.

 

Looking for additional resources for the conference and/or your visit to Chicago?

View Author Guidelines, Chair Guidelines, Discussant Guidelines, Lightning Talk Guidelines and FAQs, Poster Guidelines and FAQs, Instructions for the Hybrid Conference and Virtual Attendees, and Tips for Using Zoom.

We’ve also curated several Travel Resources, On-site Details, Local Dining options, Family Resources, and Health and Emergency Services locations and contact information. A Conference Guide can be found here.